HR Coordinator - Remote Position

About the Role

We are seeking an organized and detail-focused HR Coordinator remote to join our team at First Onsite Property Restoration. In this role, you will thrive in a high-volume, fast-paced environment while supporting key HR processes and ensuring accurate, timely people data across the employee lifecycle.

What You'll Do

• Support the full employee lifecycle by preparing, processing, and reconciling a high volume of transactions for new hires, transfers, promotions, and terminations across multiple HR and payroll systems.
• Ensure compliance with varying employment standards across provinces and coordinate documentation, approvals, and timelines to keep processes running smoothly.
• Perform detailed accuracy checks and maintain electronic personnel files while coordinating pre-employment requirements, including background checks and documentation.
• Navigate multiple systems, including HRIS, payroll platforms, applicant tracking systems, and translation tools, ensuring all employee information is accurate, complete, and consistent.
• Regularly work with employee data in Excel to validate and reconcile information across systems, track activity, and support reporting needs.
• Respond to HR inquiries, route approvals, prepare letters, and update employee records while maintaining confidentiality in a fast-paced environment.
• Support onboarding and training administration, assist with policy and process updates, and contribute to improving workflows and system efficiency.
• Manage volume, stay organized, and adapt across systems and regions to ensure consistent, timely support for employees and leaders.

Requirements

• Two to three years of experience in high-volume administrative or HR support.
• Experience working across multiple HR systems or applicant tracking systems; iSolved or ADP preferred.
• Strong systems aptitude with the ability to navigate multiple platforms and tools simultaneously.
• Proficiency in Excel for tracking, validating, and reconciling data.
• Strong communication skills and the ability to work professionally with employees and leaders across regions.
• Proven ability to manage high-volume, data-driven transactions with accuracy and attention to detail.
• Post-secondary education in HR, business administration, or a related field, or an equivalent combination of education and experience.
• Bilingual fluency in French and English preferred.

Nice to Have

• Experience in remote work environments.
• Knowledge of employment laws across different provinces.
• Previous experience in the property restoration industry.

What We Offer

• Competitive pay within the range of $55,000 to $60,000 annually.
• Comprehensive health and dental benefits.
• RRSP matching to help you save for the future.
• Opportunities for learning and career growth across Canada.
• A culture that values care, collaboration, and doing the right thing.
• Fully remote work environment with flexible hours.

Join First Onsite and make a difference in the communities we serve. Apply today for this exciting HR Coordinator remote position!