Financial Operations & Accounting Specialist - Remote

About the Role

We’re hiring a detail-oriented and execution-driven Financial Operations & Accounting Specialist to manage financial records, reconciliations, and reporting across multiple entities. This remote role is perfect for someone who thrives in structured environments, enjoys working with data, and takes ownership of financial accuracy and operational consistency.

This role is not limited to basic bookkeeping — it requires strong analytical thinking, problem-solving skills, and the ability to manage multi-entity financial workflows with precision. As a Financial Operations & Accounting Specialist, you will play a crucial part in ensuring the integrity of our financial data.

What You’ll Own

• Financial Records & Reconciliation: Maintain and reconcile financial records across multiple entities, ensuring accuracy and completeness of transactions in accounting systems. Identify discrepancies and resolve issues proactively.
• Reporting & Data Management: Prepare monthly financial reports and summaries while maintaining and updating financial tracking systems in Google Sheets. Ensure data consistency across systems and reports.
• Expense & Transaction Tracking: Track property-level expenses, capital expenditures (CapEx), and interest. Maintain organized and accurate financial documentation, ensuring proper categorization and recording of all financial activity.
• Issue Identification & Resolution: Review financial data to identify errors or inconsistencies. Investigate discrepancies and recommend corrective actions while maintaining high accuracy in all financial records.
• Vendor & Bank Coordination: Conduct light follow-ups with banks and vendors for verification, ensuring all financial data aligns with external records and supporting resolution of transaction-related issues.
• Process Improvement & Documentation: Identify inefficiencies in financial workflows and improve systems, trackers, and documentation. Build structured processes for ongoing financial operations.

Must-Have Experience & Skills

• Experience in accounting, bookkeeping, or financial operations.
• Hands-on experience with QuickBooks (multi-entity experience preferred).
• Advanced proficiency in Google Sheets (complex trackers, formulas).
• Strong attention to detail with the ability to spot discrepancies quickly.
• Strong analytical and problem-solving skills.
• Ability to work independently with minimal supervision.
• Clear and professional English communication skills.

Nice-to-Have

• Experience working with multi-entity or property-based businesses.
• Familiarity with CapEx tracking and financial reporting.
• Experience with tools such as Google Drive, Slack, and email-based workflows.
• Exposure to process improvement or system optimization work.

Key Metrics for Success

• Accuracy of financial records and reconciliations.
• Timeliness of monthly reporting.
• Number of discrepancies identified and resolved.
• Clean and organized financial tracking systems.
• Process improvements implemented over time.
• Leadership confidence in financial data reliability.

Interview Process

• Initial Screening Call
• Recruiter Interview
• Final Interview
• Offer & Onboarding