Executive Assistant to CFO - Remote Opportunity

About the Role

We are looking for an experienced Executive Assistant to the CFO to join our team at Schnellecke Logistics. This remote Executive Assistant role is pivotal in providing strategic administrative support to the Chief Financial Officer of the Americas. You will be responsible for ensuring that executive time is protected and meetings are decision-ready, all while thriving in a fast-paced logistics environment.

What You'll Do

• Manage the CFO’s calendar strategy, including scheduling, prioritization, and conflict resolution.
• Ensure meeting readiness through preparation of agendas, executive briefs, and action item tracking.
• Coordinate complex domestic and international travel arrangements, including expense management processes.
• Assist with corporate documentation workflows, including KYC packages and licenses.
• Draft executive-level communications and meeting notes using AI tools.
• Maintain strict confidentiality while managing sensitive financial and operational information.
• Collaborate cross-functionally with senior leaders and finance teams to ensure alignment.
• Manage expense reporting workflows in compliance with company policies.

Requirements

• 5 to 10+ years of Executive Assistant experience supporting senior leaders, preferably a CFO.
• Bilingual in Spanish is preferred.
• Exceptional discretion, reliability, and attention to detail.
• Advanced proficiency in Microsoft 365, including Outlook, Teams, and Excel.
• Experience with travel logistics and expense management workflows; Concur experience preferred.
• Ability to drive accountability and escalate issues appropriately.
• Comfort leveraging AI tools to enhance productivity while maintaining confidentiality.

Nice to Have

• Experience in the logistics or finance sectors.
• Strong written and verbal communication skills.
• Ability to produce executive-ready materials.

What We Offer

• Competitive salary range of $80,000 - $100,000 per year.
• Remote work flexibility.
• Opportunities for professional development and career growth.
• A supportive and collaborative work environment.
• Access to AI-enabled productivity tools to enhance your work efficiency.