Executive Assistant - Remote Opportunity at Sumer

About the Role

We’re seeking a dedicated Executive Assistant to join our team in a remote capacity. As an Executive Assistant, you will play a crucial role in ensuring that our operations run smoothly and efficiently. This Executive Assistant position is perfect for someone who thrives in a fast-paced environment and is passionate about providing exceptional support to colleagues and clients alike.

What You'll Do

• Proactively manage upcoming deadlines and commitments for fee earners, ensuring all supporting administrative tasks are completed efficiently.
• Coordinate diaries, schedule internal and external meetings, and keep plans on track.
• Prepare professional correspondence, including letters, bills, and emails to clients, tax authorities, and third parties.
• Complete new client onboarding documentation and engagement paperwork for review.
• Handle client communications via telephone with confidence and professionalism.
• Prepare and file confirmation statements, ensuring all regulatory deadlines are met.
• Support department-specific tasks such as bank letters and claims as required.
• Assist fellow Executive Assistants during peak workloads, fostering a strong team environment.
• Support in the day-to-day running of the office, which may include facilities work and communication with contractors when required.
• Contribute as an active member of the administration team, identifying improvements and helping implement smarter ways of working.
• Work closely with colleagues to ensure shared processes are completed consistently and efficiently.
• Take ownership of additional administrative tasks and deliver them to a high standard.

Requirements

• Exceptional organisational skills and attention to detail.
• A proactive, solutions-focused mindset.
• Strong communication skills and confidence dealing with clients and stakeholders within the business.
• The ability to manage multiple priorities and meet deadlines.
• A collaborative approach, always willing to support others.

Nice to Have

• Experience in a similar role within a professional services environment.
• Familiarity with client onboarding processes.
• Knowledge of regulatory compliance requirements.

What We Offer

• Competitive salary ranging from £45,000 to £60,000 per year.
• Flexible remote work environment.
• Opportunities for professional development and growth.
• Inclusive and diverse workplace culture.
• Supportive team atmosphere with a focus on collaboration.