Executive Assistant - Municipal Utilities Department

About the Role

We are seeking an Executive Assistant to join the City of Danville's Municipal Utilities Department. This position offers a unique opportunity to support municipal operations while ensuring efficient communication and coordination within the department. As an Executive Assistant remote, you will play a vital role in maintaining the operational integrity of the Utilities Department.

What You'll Do

• Perform general office and clerical work at the direction of the Municipal Utilities Director.
• Assist in the preparation of materials for legal counsel and required documents for Board of Commissions meetings.
• Compose and prepare business letters, memos, and reports.
• Research, extract, and summarize information on behalf of Municipal Utilities.
• Support utility staff in submitting various reports and certifications to state and federal regulatory agencies.
• Conduct deed research and assist in the development of State and Federal Grant opportunities.
• Organize and maintain central utility files and coordinate the system for file retention.
• Serve as a liaison with other municipal operations and the general public.

Requirements

• Strong working knowledge of utility operations and related organizational codes.
• Proficient in Microsoft Office Suite.
• Excellent verbal and written communication skills.
• Ability to work collaboratively with various stakeholders.
• 3-5 years of administrative experience in a professional environment.
• High school diploma or GED required; an associate degree in business administration or public administration is preferred.
• Valid driver's license.
• Ability to maintain confidentiality and work with minimal supervision.

Nice to Have

• Experience in municipal government operations.
• Knowledge of KY Admin. Regulations and local city codes.
• Ability to take and type minutes for boards and committees.

What We Offer

• Annual salary ranging from $51,128 to $68,879.
• 100% paid family medical, dental, and vision insurance.
• Company-paid employee short- and long-term disability insurance.
• Paid vacation, sick leave, and holidays.
• Longevity incentive program and annual clothing allowance.
• Paid gym membership fees and educational assistance program.
• KY CERS Non-Hazardous Duty Retirement plan.
• All benefits available from the date of hire.