Events Assistant - Arts Planning (Remote)

About the Role

We are currently looking for an Events Assistant - Remote to join our Arts Planning and Producing team on a full-time permanent contract. As an Events Assistant, you’ll be working with a team of Senior Event Managers, artform specialist Event Managers (e.g. Classical Music), multi-artform Event Managers, and Assistant Event Managers. You will hold a close working relationship with all members of the Arts Planning and Producing team, and you’ll also work closely with the wider Artistic Programming team to deliver projects with some of the biggest names in the Arts, from our renowned Resident Orchestras to producing the internationally acclaimed London Literature Festival and the longest-running curator-led festival in the world, Meltdown.

The Event Management team is a welcoming group full of industry-leading professionals creating amazing experiences in a stunning central London location by the River Thames. This Events Assistant role offers a unique opportunity to be part of a vibrant arts community.

What You'll Do

• Demonstrate ownership of administrative tasks, such as managing room and equipment bookings, maintaining backstage/guest lists, and ensuring accurate event information is managed within systems like Artifax and Tessitura.
• Provide evidence of experience acting as a positive, well-informed point of contact for internal colleagues and external stakeholders, including high-profile artists, freelancers, and facilitators.
• Highlight experience in supporting financial processes, such as raising Purchase Orders (POs) via Business Central, setting up suppliers, and assisting with budget tracking.
• Show an ability to provide hands-on logistical support, including preparing event materials, arranging artist travel/parking, and setting up backstage requirements such as artist "riders."
• Provide examples of supporting team operations, such as organizing meeting logistics, taking minutes, and managing resources to ensure they are well-stocked and follow sustainable practices.

Requirements

• Showcase strong administrative skills characterized by a highly methodical approach and meticulous attention to detail.
• Evidence the ability to interact professionally and maintain rapport with a wide range of individuals, from technical teams to high-profile artists and their teams.
• Demonstrate the capacity to handle multiple, competing priorities and meet strict deadlines within a fast-paced environment.
• Highlight experience or aptitude for learning event management systems (e.g., Artifax, Business Central, Tessitura) alongside proficiency in standard office tools like MS Office and Google Drive.
• Describe a commitment to providing high-quality service, ensuring that all artists and guests feel valued and supported throughout their experience at the centre.

Nice to Have

• Experience in a similar role within the arts or events sector.
• Knowledge of the London arts scene and key stakeholders.
• Ability to work flexible hours, including evenings and weekends as required.

What We Offer

• A minimum 5% pension contribution (going up to 9% depending on employee contribution), from day 1 of employment.
• 28 days annual leave, plus bank holidays.
• 1 day a week working from home.
• Enhanced sick pay and family leave benefits.
• Up to 30% discounts at onsite retail, food, and beverage vendors.
• Staff ticket offers for SC events.
• Free entry to Hayward Gallery.
• Free/discounted entry with other reciprocal organizations.
• Free staff yoga sessions.