Administrative Assistant (Remote) - Maritime Operations

About the Role

We are seeking an Administrative Assistant (Remote) to support our maritime operations. In this role, you will play a crucial part in ensuring the smooth administrative functioning of port operations. Your responsibilities will include managing billing processes, maintaining databases, and ensuring compliance with operational standards.

What You'll Do

• Manage administrative tasks and billing processes, including creating and verifying client invoices.
• Update billing tracking spreadsheets and maintain accurate records of client files, port calls, and contracts.
• Handle correspondence and archiving of important documents to ensure compliance and traceability.
• Verify operational documents and ensure completeness of ship and cargo files.
• Finalize port call files and prepare end-of-operation documents such as certificates and reports.
• Participate in continuous improvement initiatives and contribute to quality and safety audits.
• Manage supplies and personal protective equipment (PPE) for the team.
• Coordinate with teams and partners to resolve missing documentation issues.

Requirements

• Proficiency in office tools such as Excel and Word.
• Experience in the maritime or logistics sector is preferred.
• Strong writing skills and attention to detail.
• Ability to manage multiple tasks simultaneously and work under pressure.
• Excellent organizational skills and responsiveness to priorities.

Nice to Have

• Knowledge of port operations and logistics.
• Experience in quality management systems.
• Fluency in additional languages.

What We Offer

• A competitive salary in the range of €40,000 to €50,000 per year.
• Remote work flexibility, allowing you to work from anywhere in France.
• Opportunities for professional development and continuous learning.
• A supportive team environment focused on quality and safety.
• Participation in audits and improvement initiatives.