Administrative Assistant for Student and Staff Mobility - Remote

About the Role

We are looking for an Administrative Assistant for Student and Staff Mobility to join our dynamic team at the Vrije Universiteit Brussel (VUB). This position offers an exciting opportunity to support student and staff mobility initiatives in a vibrant international environment. As an Administrative Assistant for Student and Staff Mobility remote role, you will play a crucial part in facilitating educational exchanges and ensuring smooth administrative processes.

What You'll Do

• Provide administrative support for EU-funded student and staff mobility programs.
• Manage documentation and follow-up on mobility processes using VUB's mobility management tools.
• Assist in the management of inter-institutional exchange agreements with international partners.
• Maintain and update mobility-related web pages and communication materials.
• Offer first-line support to students participating in exchange programs.
• Organize information sessions and recruitment events on campus.
• Prepare interim and final reports related to mobility activities.

Requirements

• Bachelor's degree or equivalent experience.
• Preferably a few years of experience in managing student files.
• Fluent in English; good knowledge of Dutch is a plus.
• Strong IT skills (Word, Excel, PowerPoint); experience with database management is a plus.
• Ability to manage tasks efficiently and prioritize effectively.
• Interest in administrative work and willingness to learn new software.
• Ability to work independently and as part of a team.

Nice to Have

• Experience in an international educational environment.
• Familiarity with EU funding programs.
• Strong communication skills tailored to diverse audiences.

What We Offer

• A full-time one-year contract, extendable based on external funding availability.
• A gross monthly salary linked to grade 5, depending on competencies and relevant work experience.
• Comprehensive remote work options and telework compensation.
• A supportive and diverse work environment focused on work-life balance.
• An exceptional leave policy with 35 vacation days and closure between Christmas and New Year.
• Free hospitalization insurance and a generous group insurance plan.
• Maximum reimbursement for commuting costs and/or a bicycle allowance.
• Access to varied meals at attractive rates in campus restaurants.
• Discounted sports facilities and various discounts via Benefits@Work.
• Childcare facilities near the campus and discounts on holiday camps.
• Opportunities for professional development through VUB's learning platforms and training programs.
• Friendly colleagues with a positive attitude and a good sense of humor.