Remote Executive Assistant - Support for C-Suite Leaders

About the Role

We are looking for a Remote Executive Assistant to join our team at Formlabs. In this role, you will be the high-leverage partner our leadership needs to keep enabling anyone to make anything. As a Remote Executive Assistant, you will manage calendars, organize travel, and handle various administrative tasks that allow our C-suite executives to focus on their most critical work.

What You’ll Do

• Manage the calendars of 2-3 C-suite Executives, proactively anticipating their needs and navigating real-time changes.
• Act as the professional internal and external face for executives, ensuring Formlabs is presented in the most polished light.
• Organize complex executive travel, planning for unexpected changes to ensure smooth itineraries.
• Handle executive credit cards and receipts, submitting expense reports on time and in line with global purchasing policies.
• Contribute significantly to internal communications, managing end-to-end communication streams for your executive’s departments.
• Project manage leadership-level events, ranging from off-sites to conferences with 10-500 attendees.
• Continuously identify operational inefficiencies and find ways to improve processes across the business.

Requirements

• Previous experience as an Executive Assistant or Operational Manager in a fast-paced environment.
• Strong prioritization and time management skills to navigate dynamic situations effectively.
• Ability to work collaboratively with diverse personalities and working styles.
• Proficiency in G-Suite, Slack, Coupa for purchasing, and Zoom.
• Exceptional document management skills in Sheets, Excel, Google Slides, or PowerPoint.

Nice to Have

• Experience in the 3D printing or technology sector.
• Familiarity with project management tools.
• Understanding of finance processes and purchasing policies.

What We Offer

• Competitive salary ranging from $70,000 to $120,000.
• Robust equity program to build future wealth through RSUs.
• Comprehensive healthcare coverage (Medical, Dental, Vision).
• 401K matching and access to financial advisors.
• Generous paid Parental Leave (up to 16 weeks).
• Flexible Out of Office Plan and ample on-site parking.
• Regular sponsored professional development opportunities.
• Unlimited 3D prints and many opt-in culture events.