Executive Assistant - Remote Support for CMO

About the Role

We are seeking a highly organized and detail-driven Executive Assistant to support our Chief Marketing Officer (CMO) in a remote capacity. This Executive Assistant remote role is perfect for someone who thrives in fast-paced environments and enjoys being the operational backbone of a high-impact team.

What You'll Do

• Support the CMO with calendar management, email triage, meeting scheduling, and preparation, expense submission, and travel coordination.
• Prepare and support All Hands presentations for the Marketing Team, including internal decks, slide setup, formatting, and reformatting.
• Assist in the preparation of reports, business summaries, and retrospectives.
• Maintain project momentum by sending reminders, tracking progress, and holding owners accountable for deliverables.
• Oversee weekly meetings, build operational checklists, and ensure ongoing team accountability processes for the Marketing Team.
• Support Notion setup, organization, and database maintenance, ensuring clear documentation and operational hygiene.
• Track and follow up on all Action Items (AIs) across projects and meetings.
• Assist with contract and agreement preparation, formatting, building templates, and managing signature flows (including DocuSign distribution and follow-ups).
• Manage invoice tracking, payment reminders, and ensure Finance receives accurate information on time for various contracts and agreements.
• Ensure timely travel bookings and reminders for the Marketing team according to event deadlines.
• Coordinate conference attendance tracking, deliverables, and accountability workflows.
• Organize two offsites a year for the marketing team.
• Provide ongoing operational support to ensure the Marketing team runs efficiently, proactively anticipating needs as they arise.
• Assist the Operations team, Events Manager, Head of Communications, and other Marketing teammates with ad-hoc requests and project management.

Requirements

• 2–4+ years of experience in an Executive Assistance role.
• Strong project management experience with a track record of delivering complex projects on time and at a high standard.
• Exceptional organizational skills with the ability to manage multiple simultaneous workstreams.
• Strong communication skills and experience holding teams accountable with diplomacy and clarity.
• Proficiency with tools such as Google Workspace, Notion, Slack, and/or project management platforms.
• Eagerness to learn new tools to increase efficiency and impact, including AI toolsets.
• Comfort working autonomously in a fast-paced, distributed team environment.
• A proactive mindset: you anticipate needs before they arise and keep projects moving forward.
• Flexibility to support the CMO during off-peak hours due to travel or extraordinary business demands.

Nice to Have

• Experience supporting marketing teams or senior executives in high-growth or technical environments.
• Familiarity with marketing tools, vendor management, or software subscription tracking.
• Experience improving or building operational processes and systems.
• Project management certifications or hands-on experience with PM frameworks.
• A passion for organizational excellence and creating scalable systems.

What We Offer

• Competitive salary + equity/token options.
• 25 days annual leave + bank holidays.
• Health, dental, and retirement benefits (based on location).
• Regular offsites for team collaboration and bonding.
• Conference and learning budget for continual professional development.
• A chance to work on cutting-edge zero-knowledge infrastructure with some of the best minds in the field.