Chief Executive Assistant - Marketing Growth Focus

About the Role

We're hiring a Chief Executive Assistant to join our dynamic team at Squared Away. This remote position is designed for experienced professionals who thrive in fast-paced environments and are passionate about supporting senior executives. As a Chief Executive Assistant, you will play a crucial role in enhancing executive productivity and ensuring seamless operations.

What You'll Do

• Manage and optimize complex executive calendars across various time zones, ensuring efficient scheduling and prioritization.
• Anticipate conflicts and proactively resolve scheduling issues to protect executive focus.
• Handle executive communication with discretion, drafting and triaging correspondence on behalf of executives.
• Coordinate domestic and international travel, preparing detailed itineraries and anticipating changes.
• Prepare meeting materials, agendas, presentations, and reports to facilitate effective executive operations.
• Create and refine workflows to improve efficiency and reduce friction in processes.
• Conduct research on competitors, tools, and market trends to support executive decision-making.
• Assist with marketing-related tasks, including content coordination and email marketing workflows when applicable.

Requirements

• Minimum of 3 years of administrative experience supporting senior leaders, preferably in executive-level roles.
• Must reside in a U.S. time zone (EST, CST, MST, or PST) and be available during normal business hours.
• Ability to commit to a minimum of 20 hours per week with the flexibility to take on additional hours.
• Strong written and verbal communication skills, with proficiency in Microsoft Office and familiarity with project management tools.
• Exceptional organization and attention to detail, with a proactive mindset that anticipates needs.

Nice to Have

• Experience supporting marketing teams or agencies.
• Familiarity with tools such as HubSpot, Mailchimp, or Canva.
• Experience coordinating content calendars or campaigns.

What We Offer

• Flexible contractor role with the ability to manage your own client load and schedule.
• Competitive revenue-sharing model, with earnings ranging from $1,440 to $4,000 per month based on client volume.
• Access to a vetted client base across various industries, allowing you to focus on client work without the hassle of client acquisition.
• Fully remote work environment with opportunities for professional growth and development.
• Supportive team culture that values clear communication and sound judgment.