Remote Senior Executive Assistant to the CEO

About the Role

We are looking for a Remote Senior Executive Assistant to the CEO who will play a crucial role in supporting our CEO and Executive Leadership Team (ELT) at Agiloft. As a trusted partner, you will enable the CEO to focus on strategic priorities by managing all administrative, scheduling, communication, and travel workflows. This position is not just about administrative tasks; it is a high-trust partnership that significantly influences the CEO's operational rhythm.

What You'll Do

• Provide executive support for the CEO by managing a complex Outlook calendar, ensuring alignment with strategic priorities.
• Shape the CEO’s schedule proactively, blocking focus time and managing weekly priorities effectively.
• Maintain a yearly strategic calendar, coordinating customer visits, conferences, and major leadership meetings.
• Monitor the CEO’s email and Slack for priority items, triaging as necessary, and drafting communications when appropriate.
• Manage end-to-end travel logistics for the CEO, including research, booking, and itineraries.
• Coordinate scheduling for the ELT, ensuring seamless communication and meeting organization.
• Handle sensitive communications involving People Ops, investors, and legal matters with discretion.
• Make autonomous decisions within established priorities, maintaining professionalism and a calm presence.

Requirements

• 7+ years of experience as an Executive Assistant supporting a CEO or C-suite executive.
• Highly organized, proactive, and emotionally intelligent with excellent communication skills.
• Tech-savvy, proficient in Outlook, Slack, PowerPoint, Zoom, and Asana.
• Strong problem-solving abilities and prioritization instincts.
• Ability to handle sensitive information with discretion and maturity.

Nice to Have

• Experience with ChatGPT or similar AI tools.
• Capability in professional slide design for PowerPoint presentations.
• Familiarity with managing travel logistics for executives.

What We Offer

• Competitive salary range of $90,000 - $120,000 annually.
• Flexible remote work environment with a focus on work/life balance.
• Quarterly wellness days and floating holidays to support your well-being.
• Opportunities for professional development and growth within the company.
• A diverse and inclusive workplace that values your authentic self.