Executive Assistant to Management - Dynamic Event Environment

About the Role

We are seeking an Executive Assistant to Management to join Kostiuk Gruppe in a dynamic event environment. As an Executive Assistant, you will work closely with Christian Kostiuk, the CEO, providing essential support in a fast-paced setting that involves managing events, gastronomy, and large festival formats. This Executive Assistant remote position offers a unique opportunity to engage directly with exciting projects and make a significant impact.

What You'll Do

• Organize calendars and coordinate appointments to ensure smooth operations.
• Manage emails, WhatsApp communications, and other correspondence, providing clarity and prioritization.
• Track and remind the CEO of important topics and deadlines.
• Coordinate travel arrangements, meetings, and logistics for various events.
• Act as a liaison between partners, service providers, and the internal team.
• Maintain a structured environment amidst the dynamic nature of the role.
• Support the management team in decision-making processes and project execution.

Requirements

• High reliability and strong organizational skills.
• Proactive thinking and the ability to work independently.
• Clear and professional communication skills.
• Discretion and a strong sense of responsibility.
• Ability to maintain composure in fast-paced and changing situations.
• Flexibility to adapt to shifting schedules and spontaneous tasks.

Nice to Have

• Experience in event management or hospitality.
• Familiarity with project management tools.
• Multilingual abilities, especially in English and German.

What We Offer

• Direct collaboration with the management team.
• Insights into large events, festivals, and projects.
• A varied workday with opportunities for independent work.
• Development opportunities within the company.
• A vibrant workplace in Hamburg.

This Executive Assistant remote role is perfect for someone who wants to understand how businesses operate while contributing to exciting projects. If you thrive in a structured yet dynamic environment and are eager to make a difference, we encourage you to apply!