Administrative Assistant for Refugee Support Program - Remote

About the Role

We are seeking an Administrative Assistant for Refugee Support Program to join our team at Fundació Germà Tomàs Canet. This role is focused on providing effective administrative support to ensure the smooth operation of our programs aimed at assisting refugees. As an Administrative Assistant for Refugee Support Program - Remote, you will play a crucial role in maintaining organized records, managing documentation, and facilitating communication within the team.

What You'll Do

• Maintain and update the database for the refugee support program.
• Provide administrative support to families and individuals involved in the program.
• Manage incoming documentation and coordinate with the accounting team for proper justification.
• Assist in managing aid and follow up on its implementation.
• Coordinate and follow up with individuals alongside the technical team of the program.
• Research budgets and suppliers to provide necessary services.
• Handle telephone inquiries and ensure effective communication.
• Classify, register, and distribute correspondence efficiently.
• Maintain organized filing systems and archives.
• Occasional travel to other locations for meetings and training sessions.
• Welcome and support interns as needed.
• Perform other departmental tasks as required.

Requirements

• Education: Vocational training in Administration Management or a professional certification.
• Experience: Prior experience in document management and filing systems.
• Skills: Strong planning and organizational abilities, attention to detail, effective communication, teamwork, flexibility, and adaptability to change.
• Other: Proximity to Manresa or flexibility to commute.

What We Offer

• Full-time position (38 hours/week) with a permanent contract.
• Annual gross salary of €20,637.24 (12 payments).
• Immediate start date.
• A supportive work environment that promotes diversity and inclusion.
• Opportunities for professional development and training.
• Engagement in meaningful work that positively impacts vulnerable populations.