Support Assistant A - Remote Opportunity

About the Role

We are seeking a dedicated Support Assistant A to join our team remotely. In this role, you will play a crucial part in supporting the management teams within the Clinical Services directorate, ensuring efficient administrative operations.

What You'll Do

• Perform specialized administrative tasks, including calendar management and document preparation.
• Administer and process various documents, statistical summaries, and reports.
• Utilize administrative systems and Public Health databases for data entry and retrieval.
• Maintain a comprehensive filing system for administrative procedures.
• Prepare calculations and analyze data for forecasting and budgeting.
• Provide information and guidance to staff and the public, addressing inquiries and complaints.
• Coordinate meetings, events, and schedules for Clinical Services Management Teams.
• Transcribe meeting minutes and maintain inventory of publications for distribution.

Requirements

• Considerable experience in developing administrative work procedures and project coordination.
• Extensive experience in drafting and formatting complex reports and documents.
• Proficiency in office coordination and budget monitoring processes.
• Strong experience in booking and coordinating meetings and events.
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Visio, TEAMS).

Nice to Have

• Knowledge of Toronto Public Health's organizational design and functions.
• Familiarity with the City of Toronto's purchasing policies and procedures.
• Excellent organizational skills and ability to work under pressure.

What We Offer

• Competitive salary ranging from $40.08 to $43.91 per hour.
• Full-time, permanent position with a supportive work environment.
• Opportunities for professional development and growth.
• Commitment to equity, diversity, and inclusion in the workplace.
• Accessible employment practices in compliance with the AODA.