Executive Assistant - Remote Support for Leadership Team

About the Role

We are seeking an experienced Executive Assistant to provide remote support for our Executive Leadership team. This role is pivotal in ensuring smooth operations and effective communication within the organization. As an Executive Assistant remote, you will manage a variety of tasks that require discretion, professionalism, and a high level of organization.

What You'll Do

• Manage the executive calendar, including scheduling meetings and coordinating travel arrangements.
• Prepare and handle confidential correspondence and documents.
• Organize meetings, including logistics, catering, and minute-taking.
• Assist with vendor management and purchase requisitions.
• Provide backup support to the Executive Operations Manager and assist the President as needed.
• Coordinate customer visits and ensure a positive experience for all guests.
• Create dynamic presentations and reports using Microsoft Office Suite.
• Plan and execute team-building events and social gatherings.

Requirements

• High School diploma or equivalent; a bachelor’s degree is preferred.
• At least ten years of administrative experience, preferably supporting executive-level staff.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook); experience with Concur, SAP, or Ariba is a plus.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and work independently with minimal supervision.
• Demonstrated ability to maintain confidentiality and exercise discretion.
• Effective interpersonal skills and a commitment to producing quality work.
• Flexibility to adapt to changing priorities and tasks.

Nice to Have

• Experience in the energy sector or similar industries.
• Familiarity with event planning and coordination.
• Knowledge of project management tools.

What We Offer

• Competitive salary and benefits package.
• Opportunities for professional development and growth.
• Flexible working arrangements with the possibility of remote work.
• A supportive and inclusive work environment.
• Access to a dynamic organization focused on sustainable energy solutions.