Administrative Assistant - Onsite Role in HOA Management

About the Role

We are seeking an Administrative Assistant to join our team at Associa, a leader in HOA management. This Administrative Assistant remote role is based in San Ramon, California, and offers a vibrant workplace where your contributions will make a real impact.

What You'll Do

• Manage daily office operations, ensuring a welcoming environment for clients and visitors.
• Utilize Microsoft Excel and Microsoft Outlook to manage documents, schedules, and communications effectively.
• Oversee calendar management for meetings, appointments, and events.
• Assist with clerical tasks such as mailing, copying, filing, typing, and data entry as needed.
• Process daily mail and checks from clients.
• Prepare state forms for clients.
• Handle administrative tasks and/or projects assigned by the Office Manager.
• Work onsite Monday to Friday from 8 AM to 4:30 PM.

Requirements

• High school diploma or equivalent; further education is a plus.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite, particularly Excel and Outlook.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to work effectively in a team and independently.
• Must be able to work onsite in San Ramon, California.

Nice to Have

• Experience in property management or HOA management.
• Familiarity with office management procedures.
• Ability to handle multiple tasks and prioritize effectively.

What We Offer

• Competitive salary in the range of $20 - $23 per hour.
• Comprehensive benefits package including medical, dental, and vision insurance.
• 401K plan with a match.
• Paid vacation, sick leave, and holiday pay.
• Engaging company culture with social events and team-building activities.
• Opportunities for professional growth and development.