Administrative Assistant III - Remote Opportunity

About the Role

We are seeking an experienced Administrative Assistant III remote to join our team at Hulcher Services. In this role, you will serve as a shared administrative resource supporting two departments, balancing competing priorities while maintaining accuracy and efficiency. The ideal candidate will provide high-level administrative support requiring exceptional attention to detail and strong organizational skills.

What You'll Do

• Accurately enter, update, and maintain data across multiple internal systems, ensuring real-time status visibility and data integrity.
• Monitor workflows and proactively track deadlines to ensure time-sensitive deliverables are completed accurately and on schedule.
• Generate, analyze, and distribute reports using internal databases and reporting tools.
• Cross-reference data between systems to identify discrepancies and resolve inconsistencies.
• Prioritize and seamlessly transition between multiple tasks without loss of accuracy or momentum.
• Support departmental coordination by tracking action items, following up on open items, and ensuring closure.
• Maintain organized digital records and documentation to support audit readiness and operational transparency.
• Collaborate with cross-functional teams to obtain necessary information and ensure timely updates.

Requirements

• Exceptional attention to detail with a proven ability to produce highly accurate work under tight deadlines.
• Strong analytical mindset with the ability to identify patterns, gaps, and process inefficiencies.
• Demonstrated ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• High proficiency in working across multiple software platforms and internal systems simultaneously.
• Strong problem-solving skills and ability to work independently with minimal oversight.
• Excellent organizational and time-management skills.
• Clear and professional written and verbal communication skills.
• Preferred experience in a high-volume work environment that includes short timelines for work completion.

Nice to Have

• Experience pulling and generating standard and ad hoc reports.
• Familiarity with shared drives, document management systems, and file version control.
• Comfort learning new proprietary systems quickly.

What We Offer

• Competitive salary ranging from $18 to $22 per hour.
• Full-time position with opportunities for growth.
• Remote work flexibility.
• Supportive team environment.
• Professional development opportunities.