Remote Executive Assistant - Support Leadership Effectively

About the Role

We are seeking a highly organized, proactive Remote Executive Assistant to act as a true extension of the founder. This role is designed to free up executive time, support leadership responsibilities, and ensure smooth coordination across internal teams, meetings, and logistics. As a Remote Executive Assistant, you will primarily support email and calendar management, meeting preparation and follow-up, travel and event coordination, internal communication, and light systems support. This is not a client-facing advisory role, but rather a strategic support position working closely with leadership and key team members.

What You'll Do

• Manage a high-volume email inbox, including monitoring incoming messages, drafting and sending timely responses, and flagging priority items for follow-up.
• Own calendar management by scheduling, rescheduling, and coordinating meetings while managing availability and minimizing scheduling conflicts.
• Assist with preparation for internal meetings by creating agendas, gathering relevant materials, and sending meeting reminders.
• Track action items and ensure follow-through after meetings to maintain accountability.
• Arrange travel logistics for the executive, including flights, hotels, and ground transportation, as well as conference itineraries.
• Coordinate internal events and off-sites such as team retreats and monthly meetings, handling all vendor coordination related to events.
• Serve as a coordination point between leadership and internal team members, supporting communication via Slack and email.
• Create and maintain internal documents in Notion, assisting with task tracking and light CRM task management.

Requirements

• 3–5+ years of experience as an Executive Assistant or senior administrative professional.
• Strong email and calendar management skills.
• Excellent written and verbal English communication.
• High attention to detail and strong follow-through.
• Comfortable working with senior leadership and managing multiple priorities without constant supervision.
• Strong organizational and time-management skills.
• Experience with email platforms (Microsoft 365 / Outlook), Slack, Google Workspace, Notion, and general familiarity with CRM systems.

Nice to Have

• Experience in a fast-paced professional environment.
• Familiarity with social media scheduling tools.

What We Offer

• 100% REMOTE work environment.
• $50 birthday bonus.
• $200 testimonial bonus.
• $300 tenure bonus every 6 months.
• $500 entry monthly raffle.
• No tracker, no problem!