Executive Assistant - Remote Support for Executive Team

About the Role

We are seeking an experienced Executive Assistant to provide remote support for the Executive Team at Vitalus Health LLC. This role is crucial in enabling the Executive Team to work effectively with internal and external stakeholders and fulfill commitments to partners, funders, and the Board of Directors. As an Executive Assistant, you will play a vital role in high-level administrative support, conducting research, preparing reports, and managing schedules.

What You'll Do

• Develop draft communications and research relevant information to support executive communications.
• Manage schedules to maximize the Executive Team's time effectively.
• Prepare and facilitate strategic meetings with the executive team, customers, advisors, investors, and other partners.
• Act as a liaison for meeting attendees and ensure all necessary materials are prepared in advance.
• Perform clerical duties, take memos, maintain files, and organize documents.
• Arrange travel, accommodation, itineraries, and all correspondence related to travel arrangements as needed.
• Plan and organize events such as Townhall meetings, business luncheons, and team-building activities.
• Support HR Generalist duties, including managing personnel and ensuring compliance with federal and state laws.

Requirements

• Minimum of 7 years of professional experience with increasing responsibility.
• Bachelor’s degree (B.A.) from a four-year college or university is preferred.
• Experience working with senior executives and in the digital and mobile health space.
• Strong analytical, oral, and written communication skills.
• Demonstrated leadership and effective delegation skills.
• Excellent time management and prioritization skills.
• Proficiency in Microsoft Office, including Word, PowerPoint, and Excel.
• Able to handle sensitive inquiries and maintain confidentiality.

Nice to Have

• Experience in business re-launch initiatives.
• Ability to adapt in a fast-paced environment with multiple tasks.
• Strong problem-solving skills.

What We Offer

• A dynamic working environment in an innovative business.
• Excellent opportunities for personal and professional development.
• A competitive salary and comprehensive benefits package.
• Remote work flexibility to balance personal and professional commitments.
• A collaborative and diverse team dedicated to excellent patient care.